Multifunction printer buying guide

Posted on 14 Dec 2009 at 14:55

Find out all you need to know about choosing the right multifunction printer.

Recommended minimum specifications

Print technology: Inkjet

Print resolution: 4,800x1,200dpi

Scan resolution: 600x2,400dpi

Interfaces: USB

Follow the steps to choose your ideal specs

A multifunction peripheral combines a printer and scanner in a compact unit, and also provides copying and fax facilities. This saves desk space and also money, compared with buying two or more separate devices.

Basic models cost as little as £40 including VAT, with specifications similar to those shown in grey above. These are OK if funds and space are tight, but quality and speed will be basic, print costs expensive, and copying and faxing may not be possible without the help of the PC.

Spending more invariably gives you improved speed and image quality. These improvements aren't directly proportional to price, though, so read our reviews for details. Remember that running costs can outweigh the price of the unit.

Sheet-fed scanners handle multiple pages but flatbeds tend to give better image quality. Cheaper models usually have a flatbed, while pricier units combine both features.

If you'll be printing hundreds of pages per month, consider a laser rather than an inkjet model. These benefit from improved print speeds and lower running costs, and cost from around £120 including VAT. You'll need to spend a lot more for a colour laser-based machine.

To make the most of the standalone functions, you'll want decent front-panel controls. These can vary from a single copy button to something resembling a dedicated copier. If fax is important, you need to check that the device has a built-in modem.

Other useful extras to consider are memory card slots, duplexing units for the printer and/or scanner, additional paper trays and an Ethernet port to connect the device to a network.